A school event is the one setting where the question is not only "did we get good photos" but "are we allowed to use them". Open parents' groups and social feeds answer the second question badly, and usually too late.
Collect into a review space, not a public album
Treat the folder as somewhere photos are gathered and checked, never as somewhere they are automatically shown. Parents and staff contribute; the school then decides, against its own policy, what may be used.
Keep it to the right audience
- Share the link only with the specific class, year, or staff group it is for.
- Run a separate folder for each fair, performance, sports day, or trip.
- Keep the destination in an account the school controls.
Worth collecting
- Performances and nativity plays.
- Sports day from every sideline.
- Class displays, fundraising stalls, and presentations.
Wording that sets expectations
If you took photos at the event, please upload them here for the school to review. Please share only images you are happy to contribute.
Common questions
Is it safe to collect photos of children at a school event?
Photos upload into a folder the school owns and reviews before anything is used, so collection stays private and publication is a separate, deliberate decision. Share the link only with the specific class or parent group it is for.
How can a PTA gather photos from parents after a school event?
Share one QR code or link with the parent group; everyone uploads to the same folder, which the PTA then reviews against the school's photo-consent policy.
Can we keep different school events in separate folders?
Yes. Run a separate folder for each fair, performance, sports day, or trip so the records stay organised and easy to manage.